Curation

The University of Iowa Office of the State Archaeologist (OSA) serves the people of Iowa as the statutorily mandated repository for the State's archaeological collections according to Iowa Administrative Code 685, Chapters 7 and 8. The OSA curates collections from contract- or grant-funded projects and private donations. Through cooperative curation agreements, the OSA curates collections for federal and state agencies.

Contract or Grant-funded Projects

OSA provides curation services for archaeological consulting firms, museums, and agencies for Iowa archaeological collections. The OSA adds archaeological specimens to the State Archaeological Repository and associated documentation to the OSA Archives (Iowa Administrative Code 685-7, 8). The decision whether to accept a collection for curation will be made by the State Archaeologist in accordance with administrative rules and upon recommendation by the Research Collections Director. The OSA reserves the right to refuse to accept materials that the OSA cannot properly care for because of space or conservation restraints, and the OSA will not accept materials deemed health hazards.

A man standing by moveable shelving in a curation repository

Curation Services Guidelines

OSA maintains a comprehensive guide for archaeological consulting firms, museums, and agencies who wish to contract us for curation services. The guide includes a donation agreement form, material submittal form, catalog specimen affiliations and categories, and conventions for photo catalogs. Please contact the Research Collections Director for the most recent version.

Private Donations

OSA accepts private donations on a case-by-case basis. Not all private donations will be added to the repository, some will be added to teaching or comparative collections used for educational purposes. Collections with thorough documentation such as site numbers and collection history will be prioritized.

Best Practices for Personal Collections

OSA provides advice for collecting artifacts and caring for personal collections. Learn how to organize and document your archaeological finds.

Collections Staff

Pinned

Caroline (Carrie) Parris, M.A., Ph.D.

Research Collections Director

caroline-parris@uiowa.edu

319-384-0741

Academia.edu

Seraphina Carey

Senior Collections Assistant

seraphina-carey@uiowa.edu

Maizy Fugate

Archivist

maizy-fugate@uiowa.edu

319-467-0152

Fees for Curation Services

Artifact Collections	fee (applicable to archaeological consulting firms, museums, agencies)
Artifact collection processing fee	$12 per accession
Artifact collection preparation charge	$46/hour. This fee is applicable if artifacts are not prepared according to Curation Services Guidelines.
Artifact collection in perpetuity curation	One-time $1080 per cubic foot; minimum charge 0.01 cubic feet; 0.01 cubic foot increments.
Artifact Collection annual curation	One-time $158 per cubic foot acceptance fee plus $45 per cubic foot annual fee; minimum charge 0.01 cubic feet; 0.01 cubic foot increments. Annual curation converts to in perpetuity curation after 20 years. Owner responsible for return transport or shipping fees if curation agreement discontinued.

Document Collections	fee (applicable to archaeological consulting firms, museums, agencies)
Document Collection processing fee	$6 per accession
Document Collection preparation charge	$46/hour. This fee is applicable if documents are not prepared according to Curation Services Guidelines.
Document Collection in perpetuity curation	Documents and photos: one-time $90 per linear inch; minimum charge 0.1 inch; 0.1 inch increments Oversized docs: one-time $15 per item Electronic documents including digital photos and files: $6.30 per gigabyte (minimum charge 1 gigabyte)
Document Collection annual curation	Documents and photographs: $14 per linear inch acceptance fee plus $4 per linear inch annual fee; minimum charge 0.1 inch; 0.1 inch increments Oversized docs: $2.25 per item acceptance fee plus $.75 per item annual fee Electronic documents: $1 per gigabyte one-time acceptance fee plus $.30 per gigabyte annual fee Annual curation converts to in perpetuity curation after 20 years. Owner responsible for return transport or shipping fees if curation agreement discontinued.

LOANS AND REQUESTS	FEE (APPLICABLE TO ARCHAEOLOGICAL CONSULTING FIRMS, MUSEUMS, AGENCIES)
Artifact Loans	Reimbursement for initial loan or exhibit preparation-related consultation is limited to expenses, e.g., mileage and per diem (if needed), based on current state rates. No charge for initial consultation visits at OSA (up to two hours). Extended effort for loan or exhibit preparation (including but not limited to selection of loan items, preparation of display copy, and packing) is offered at hourly rates commensurate with current staff salaries/benefits plus applicable expenses
Requests for Text Documents	$46 per hour documents preparation charge for file digital transfer (or CD preparation) of electronic text documents from the OSA Archives; 30 minute minimum; cost may be waived for academic use or agreements leading to mutual exchange of electronic documents. This fee does not include content research assistance or image reproduction. Note some documents may not be available due to inclusion of confidential archaeological site location data or copyright.

LOANS AND REQUESTS

FEE (APPLICABLE TO ARCHAEOLOGICAL CONSULTING FIRMS, MUSEUMS, AGENCIES)

Artifact Loans

Reimbursement for initial loan or exhibit preparation-related consultation is limited to expenses, e.g., mileage and per diem (if needed), based on current state rates. No charge for initial consultation visits at OSA (up to two hours).

Extended effort for loan or exhibit preparation (including but not limited to selection of loan items, preparation of display copy, and packing) is offered at hourly rates commensurate with current staff salaries/benefits plus applicable expenses

Requests for Text Documents

$46 per hour documents preparation charge for file digital transfer (or CD preparation) of electronic text documents from the OSA Archives; 30 minute minimum; cost may be waived for academic use or agreements leading to mutual exchange of electronic documents. This fee does not include content research assistance or image reproduction. Note some documents may not be available due to inclusion of confidential archaeological site location data or copyright.